Tenant Move-In Checklist: What Every Landlord Should Cover
When a new tenant moves into your rental property, the first impression matters. A smooth move-in process sets the tone for a professional relationship and helps prevent future misunderstandings. At DreamWeaver Property Management, we make sure every move-in starts the right way — organized, documented, and clear.
Here’s a simple tenant move-in checklist to guide landlords and property managers in St. Louis.
1. Review the Lease Agreement Together
Before handing over the keys, go through the lease agreement in detail. Make sure tenants understand key terms such as rent amount, due date, late fees, maintenance responsibilities, and policies for pets or guests. We go over lockout policy, moving in people not on the lease, etc. This step prevents confusion and builds trust from day one.
2. Conduct a Full Walk-Through Inspection
Walk the tenant through the entire property — inside and out. Check the condition of walls, floors, appliances, windows, doors, and light fixtures. Don’t forget basements, garages, and exterior areas. Have both parties sign a Move-In Condition Report with photos so there’s no dispute when move-out time comes.
3. Test Systems and Appliances
Ensure everything is working properly — plumbing, HVAC, smoke detectors, furnace filters, and all major appliances. Confirm that tenants know how to use key systems like the thermostat, circuit breaker, and garbage disposal.
4. Set Expectations Early
Clarify how to submit maintenance requests, what response times to expect, and who to contact in case of emergencies. Explain how to handle trash pickup, lawn care, snow removal, and other property responsibilities. This helps tenants feel supported and keeps your property in top condition.
5. Exchange Contact Information and Resources
Provide your property management contact info, online payment portal link, and how to input maintenance requests. If applicable, share any community or HOA rules the tenant should know about.
6. before Move-In
Before finalizing, collect the security deposit and first month’s rent. Then provide all keys, garage openers, and mailbox access. Make sure utilities are in the tenants name before move-in.
Final Thoughts
A structured move-in process protects both the landlord and the tenant. It ensures everyone is on the same page and helps maintain the property’s condition throughout the lease.
At DreamWeaver Property Management, we handle all of this for you — from lease signing to move-in inspections — so your investment stays protected and your tenants feel at home from day one.
👉 Contact us today to learn more about how we help St. Louis landlords simplify move-ins, protect their properties, and keep great tenants long-term.
